Payroll taxes
What was withheld, what you owe as employer, and when each deposit is due.
Payroll tax is two things: money withheld from people, which was never yours, and employer tax, which is your cost. Both are deposited on a schedule set by your history.
Deposit schedules are the part that catches businesses out. Missing one is penalised even when the money was always there.
Where everything sits
How to work this page
Monthly or semi-weekly, set by prior period liability. It changes as you grow and the change is not announced.
Withheld money was never yours. Treating it as cash flow is how businesses end up unable to deposit it.
What was deposited against what the returns say is due. A difference found at quarter end is far cheaper than one found at year end.
Each state has its own schedule and its own rates, including unemployment which is experience rated and changes annually.
On a phone
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Questions people actually ask
It escalates with lateness and reaches a substantial percentage. It is one of the most expensive routine mistakes available.
It is experience rated. Claims history moves it and states notify annually. The new rate is recorded with its effective date.