Expenses
What people spent on the company's behalf, and what is owed back to them.
Expenses are money a person spent from their own pocket. That makes them different from card spending, which never leaves the person's account, and it makes reimbursement a real obligation with a real ageing.
Each claim carries the receipt, the category and the policy check. Anything outside policy is flagged with the rule it broke rather than rejected without explanation.
Where everything sits
How to work this page
A claim without a receipt above the threshold cannot be approved, and saying so at submission is kinder than saying it at approval.
Mileage rates, per diem limits and category rules are checked before a human sees it, so approvers spend their time on judgement rather than arithmetic.
Claims group by person and period. Approving a person's week is one decision rather than nine.
Reimbursement owed is a liability and it ages. People notice.
On a phone
Every figure from the desktop appears here, stacked rather than reduced. Tables scroll inside themselves so the page never moves sideways, and figures keep their separators and their alignment at every width.
Questions people actually ask
Distance times the rate in force on the date of travel. Rates change and the historical rate applies to historical claims.
Recorded as owed by the person rather than as an expense. It nets against their next reimbursement or is repaid directly.